| Summary Kaiser Permanente-Washington Permanente Medical Group is seeking a Full Time 1.0 FTE Recruiting Coordinator to join our WPMG HQ team in Renton, Washington. Job Summary The Recruiting Coordinator is a front-line member of the recruiting team responsible for administrative aspects of the medical staff and administrative recruiting. Under supervision and guidance of the recruiter, provides administrative and recruitment support to assigned professional recruiter/s or recruitment specialist/s to fill vacancies in WPMG, Washington State Region. Principal Duties and Responsibilities Communication - Ability to interact with all levels of staff utilizing excellent interpersonal skills
- Excellent verbal and written communication skills
- Superior organizational skills, results focus with superb execution and follow through
- Highly detail oriented, able to articulate detailed instructions
- Ability to maintain confidentiality of sensitive data
Interview Coordination - Responsible for coordination's all the aspects of interview scheduling process and helping to ensure that is a positive interview experience for our customers.
- Schedule initial phone call between candidate and Physician Leadership
- Get dates from candidate and work with Physician Leadership to schedule in person interview, as requested
- Collect pre-application paperwork and load into candidate's profile in UltiPro prior to interview
- Make travel arrangements and communicate details to candidates in a timely manner.
- Work with clinic teams and Physician leadership to create an interview schedule.
- Facilitate ordering of interview meals, not limited breakfast and/or lunches.
- Make dinners reservations for interviews.
- Send out communication to the candidates and the interviewing teams with the details about the formal interview day.
- Submit dinner reimbursements from the Physician leadership after interview is complete.
- Send reference list and reference forms to Chief prior to job offer.
- Collect completed references and save to providers file in UltiPro.
- Back-up for interview when Recruiter is unable to attend.
UltiPro/Recruiting Software Utilization - Enters applicant information in the recruitment databases as needed.
- Documents and tracks applicant activity in database.
- Records applicant disposition information and disposition reason for offers or declines.
- Enters required information when job offer is extended, accepted and job is filled including anticipated start date.
- Closes out requisition when job is filled. Records reasons why candidates were not selected and/or declines and offers.
Partnership - Develop effective working relationships with Recruiting Team Members, Clinical leadership and Clinical Operations Managers to support business objectives
- Works with other members of the team in an efficient, highly productive manner
- Works with both WPMG and KPWA employees to support the Recruiting team functions.
On-Boarding Support - Print initial application paperwork and create brown files for each candidate
- Request photos from new providers and order badges
- Request lab coat sizes from new providers and order lab coats.
- Additional support as needed
Support for Recruiting Leadership and Recruiting Team - Schedules meetings for Director of Talent Acquisition, Recruiting Manager and Medical Director of Recruiting and Retention
- Make meeting arrangements, not limited to, but may include, room reservations, ordering food and printing materials.
- May perform administrative duties in support of the department and/or provide direction to non-exempt, temporary and/or entry level department staff engaged in administrative duties.
Miscellaneous - Other duties as assigned including cross training.
- Provides back-up to other team members.
- May participate on special projects, process improvement initiatives, etc. when appropriate.
Knowledge and Skills Knowledge: Areas of specialty or expertise (e.g., intermediate knowledge of research methodology and data collection modalities) Skills: Abilities needed to execute job duties (e.g., advanced writing and documentation skills) Required Expectations : Champions Innovations and Change - Approaches and implements change positively
- Adapts to help implement change and adopt innovation
- Identifies opportunities and generates ideas for change and innovation
Collaborates - Actively contributes as a member of the team
- Builds productive rapport with employees and customers at all levels both internal and external
- Interacts with others in a helpful and informative manner
Communicates Effectively - Clearly and concisely communicates verbally and in writing
- Encourages, respectfully listens to and acknowledges diverse points of view
- Follows through to see if customer needs were met and keeps them informed of status
Focuses on the Customer - Recognizes and resolves problems impacting customers in a timely and professional manner
- Sets and adjusts priorities to meet customers' needs
- Anticipates customer problems, proactively addresses issues
Develops Self and Others - Takes responsibility to build skills and capabilities to enhance performance
- Learns from mistakes
- Shares knowledge and feedback
Drives for Results - Thinks of ways to improve results and achieves excellence through continuous learning
- Overcomes obstacles to achieve results
- Reviews facts, data, and sound judgement to arrive at the most effective solution
Takes Accountability - Consistently meets commitments to customers, colleagues, and manager
- Takes personal responsibility for own behaviors, results, and decisions
- Engages fully in work, takes immediate and independent action when needed
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all of the responsibilities, duties, and skills required. The time devoted to the activities listed may be changed and other duties may be assigned. Benefits Benefits include: Medical/dental/vision benefits, 401(k) & employer-paid retirement contributions, paid vacation, long-term disability, long-term care benefits Community Renton, with a population of 101,300, is located on the south shore of Lake Washington with spectacular views of the lake, the Olympics, the Cascades, and Mount Rainier. The Cedar River runs through the heart of downtown and offers an abundance of natural beauty and a run of federally endangered chinook salmon. The City is centrally located for access to the regions' transportation network, accessible by four state and three interstate highways, only minutes away from Seattle, Bellevue, Tacoma and Sea-Tac Airport. Renton's strong economic base, diverse marketplace and favorable business climate have attracted the attention of nationally recognized companies that are looking to provide employees and their families with an outstanding quality of life. We are dedicated to building lifetime relationships with peers and patients in Washington State's richly diverse communities. Many know the Pacific Northwest as an attractive tourist destination with beautiful scenery, friendly people, and a host of cultural and recreational opportunities. These elements, and others, make Washington an excellent place to live. Equity, Inclusion and Diversity In our local communities and across the nation, Kaiser Permanente sets the standard for respectful care. With multicultural staff, equity, inclusion and diversity councils, medical interpretation resources, outreach efforts, educational programs and more, Kaiser Permanente puts people first in our medical centers and beyond. As part of Kaiser Permanente, Washington Permanente Medical Group (WPMG) seeks to create equity in our communities, eliminate health disparities, and always put patients--the heart of everything we do--first. Following the guidelines in our National Diversity Agenda, every member of our team strives to: - Provide culturally responsive and appropriate medical care to improve the health and satisfaction of all people in our increasingly diverse membership
- Recruit and retain clinicians and staff that enhance our workforce
- Grow our membership by providing exceptional service and clinical care to all communities in our region
Creating a diverse workforce, an inclusive environment, and equitable opportunity for employment, growth, and advancement are deeply linked to our mission, our business, and our economic future. WPMG continues to add programs that build and maintain a workplace where we engage with our members, communities, and each other--with dignity, respect, and cultural understanding. Equal Employment Opportunity As part of our commitment to our employees and the members and patients we serve, we integrate diversity into all aspects of our operations. Maintaining a workforce with industry-leading levels of diversity through deliberate planning, development, and outreach is critical to fulfilling our mission, sustaining our business objectives, and providing the best level of care to our members and patients. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. |
